Board document management is the act of managing and sharing board documents and materials in a fair manner prior to, during and after meetings. The goal is for members to be able to concentrate on governance, not lengthy manual processes and updating documents. Without an automated tool for managing the board managing and sorting meetings-related information via different solutions like email and couriers or Dropbox can be time-consuming, costly and a hassle for directors.
A well-designed board management program can reduce these pain points as well as improve governance and communication, and increase the efficiency of your company. Board portal software, which includes features like electronic voting, messaging, meeting minutes, and much more, can automate many aspects of the Board of Directors meetings.
Using the right software makes it simple for your team members to create digital board books in minutes — not hours. You can import folders and use templates that have already been saved. You can also begin with a blank slate. Then, you can share the board’s contents with just a single click. E-signature options make it fast and simple to sign documents, and monitor their status in real-time.
At meetings Board members can join the system to immediately access all the documentation associated with agenda items. This removes the need for directors to share links to different versions. It read here helps ensure that the board’s important information is available from any location. It is also easier for directors to access meeting files and other documents between meetings and allows them to keep up with the latest organizational changes and ensure that their board’s book is up to date.
