How to Conduct an Online Board Meeting

A virtual board meeting allows your nonprofit to organize productive meetings without the physical limitations of an in-person meeting. With an online tool for board meetings, you will save time and money by avoiding the cost of travel and manual processes like registering attendance and writing the minutes. It can also help to expand your board’s membership to include those who can’t be in-person.

It’s simple to host an online board meeting, but you’ll need the link for each participant in advance. You might want to distribute an invitation for a test meeting to your members prior the first meeting to make sure that their equipment is working properly.

An organized agenda is crucial for the success of a virtual board meeting. Include a “any other matter’ item to cover all issues that aren’t covered in the meeting. This will help keep your agenda moving in the right direction and boost productivity.

Make sure that all of your discussion items are scheduled according to an allotted time and the intended conclusion for each. This will give your board members a sense structure and will help you make the meeting go by quickly.

The act of providing your attendees with copies of the agenda and pertinent documents in advance will enable attendees to be prepared to share their ideas. Video conferencing is also a great tool to use for board meetings. It can increase participation and give participants the chance to view each other’s body language.

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